virtual-secretarial-services

How Much is Employee Overhead Costing Your Company?

A virtual office assistant  can be hired to perform bookkeeping services for small businesses anywhere in the world. virtual assistant service are independent contractors that can provide small business accountant services via an Internet connection. E-mail, fax and instant messaging, enable a VOA and business owner the ability to communicate and share information in real time, even though they are physically on different parts of the globe.

Documents can be scanned, faxed, e-mailed or uploaded to a Hire Virtual Employee. Many people still prefer to use the postal service or an overnight shipping service to send physical documents back and forth. Most virtual office assistants are willing to work whatever is most comfortable to their clients.

Because VOAs work with a variety of industries, but specialize in specific duties, they can save small business owners a tremendous amount of money. Rather than employing an in-house small business accountant at $40,000 per year, and providing ongoing training and expenses for office space and equipment, businesses can contract with virtual bookkeepers and pay only for the actual time spent on bookkeeping services.

As independent business owners, VOAs provide their own work space, computer, Internet service, software, tax liabilities, health benefits, training and ongoing education. Because they focus on particular administrative tasks, they are able to stay current with trends and regulations. Business owners are then free to spend the cost savings on income-producing activities, rather than paying in-house employees.

Virtual office assistants providing small business accountant duties can work closely with a client’s CPA for review of financial statements, required audits, and tax planning. However, most small businesses have no need to pay a CPA to provide bookkeeping duties. A CPA should help a business owner understand financial statements for the purpose of analyzing his fiscal position, tax liabilities, ability to borrow, etc. Paying expensive CPA fees to pay bills and collect receivables is ludicrous when a small business accountant can provide the same services for half the cost.

Be sure to confirm exactly which services a potential VOA offers. Some small business accountants provide all bookkeeping services except payroll. Some may produce invoices for accounts receivable, but do not offer collection services. You should know what you need and what is available before hiring anyone.

Many small businesses can find a virtual office assistant to manage almost every aspect of their company. Outsourcing administrative and accounting tasks has the potential to save business owners hundreds to thousands of dollars per year.

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